Subcommittees Archives - Cataloging and Metadata Committee

Content Standards Subcommittee: MLA Report 2023

Music Library Association Cataloging and Metadata Committee Content Standards Subcommittee Tuesday, March 7, 2023 1:00-2:25 PM EST | 10:00-11:25 AM PST Welcome and introductions Approval of 2022 minutes No corrections or additions No objections Reports Chair, Keith Knop Membership Completing terms in March 2023: Ivan Kaproth-Joslin, Chuck Peters, and Hannah Spence New members since March 2022: Emily Colucci and Chelsea Hoover CC:DA ALA Annual 2022: CCDA July 2022.docx Midwinter 2023: CCDA February 2023.docx Several NARDAC workshops have been reworked as webinars for ALA eLearning 3R Policy Writers Group Revised Toolkit update schedule Alternating 2-month/4-month update schedule will be starting soon LC/PCC plans for Community Resources section LC-PCC PS will be removed from Community Resources section, and moved to the LC-PCC Metadata Guidance Documentation Affects legacy access point and preferred title instructions Might break links, we will need to keep an eye on it Most likely these will be in the

Encoding Standards Subcommittee: MLA Report 2023

Music Library Association Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting Tuesday, March 7, 2023, 2:30-3:50 CST (via Zoom) Agenda Members in attendance: Karen Peters (Chair), Jim Alberts, Janice Bunker, Ethan D’Ver, Anna Alfeld LoPrete, Jeff Lyon, Laura Thompson, Damian Iseminger (LC representative), Jay Weitz (OCLC representative) Excused: Rahni Kennedy Absent: Jessica Grimmer (The Chair would like to express her gratitude to Janice Bunker for taking notes during the meeting, and to Anna LoPrete for monitoring the Chat) 1) Welcome and introductions; adjustments to agenda The Chair welcomed meeting attendees and asked the subcommittee members to introduce themselves. After the introductions, the 2022 ESS Business Meeting minutes were approved, and recent adjustments to the agenda were noted. 2) ESS Chair’s report (Karen Peters) The Chair briefly pointed out the links in the agenda to her reports on the June 2022 and January 2023 MARC Advisory Committee (MAC) Meetings; acknowledged

Vocabularies Subcommittee: MLA Report 2023

Business Meeting Summary: Music Library Association Cataloging and Metadata Committee Vocabularies Subcommittee Wednesday, March 8, 2023, 12:00 pm – 1:20 pm CST, via Zoom Meeting summary by Janelle West Members present: Janelle West (chair); Anne Adams; Josh Aldorisio; Blaine Brubaker; Ann Churukian; Patty Falk; Mary Huismann; Leonard Martin (SACO Music Funnel Coordinator); Allison McClanahan; Rick McRae; Jennifer Olson; Mark Scharff (NACO-Music Project Funnel Coordinator); Tomoko Shibuya; Tracey Snyder; Clare Spitzer; Maarja Vigorito (LC Representative); Jay Weitz (OCLC Representative). Approximately 50 guests. Chair’s report (J. West) ALA Core Subject Analysis Committee liaison reports Written reports are on the CMC website: Summer 2022 Midwinter 2023 Final report of the Joint GNCRT/SAC/OLAC Working Group on Compound Terms in the LCGFT Vocabulary Endorsed by SAC and shared with LC PTCP, which concurred that compound terms combining two separately established terms are justified in cases where the combination results in a different meaning than

SAC: Core Midwinter Report 2023

Core Metadata and Collections Section Subject Analysis Committee 2023 Midwinter Meeting January 18-20, 2023 reported by Janelle West, Vocabularies Subcommittee chair and liaison to SAC The Subject Analysis Committee (SAC) met virtually on January 18-20, 2023. The first two meetings consisted of brief reports by the various liaisons and committee members, with the final day primarily reserved for follow-up on old business as well as the introduction of new business. A common thread in nearly every liaison report was the ongoing efforts to address racist and otherwise derogatory and offensive classifications and vocabularies relating variously to Indigenous peoples, enslaved people, Islam, and issues of gender and sexuality. Of note is the report from the Homosaurus Editorial Board, which announced an upcoming Homosaurus application profile and a new community Google group for Homosaurus users. Core DEI representative Iman Dagher called attention to the Diversity and Inclusion Committee website as

MAC MIDWINTER MEETING REPORT 2023

MARC Advisory Committee (MAC) Midwinter Meetings, January 31-February 2, 2023 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper) Over the course of three days of meetings, four proposals were considered and approved unanimously, and two of the four discussion papers presented were advanced as fast-track proposals for approval by the MARC Steering Committee. At least one of the remaining two discussion papers will return as a proposal for consideration at MAC’s Annual meetings later this year. Of particular interest to the music and audiovisual communities is Proposal No. 2023-02, drafted by the Encoding Standards Subcommittee and co-sponsored by OLAC. The proposal’s approval will add subfield $3 (Materials specified) to field 041 (Language Code) in the Bibliographic format when MARC Update 36 is published later this year; note that subfield $3 is already

CC:DA ALA Annual Report 2023

Report on CC:DA Meetings, February 2023 Submitted by Keith Knop, MLA Liaison to CC:DA The 2023 midwinter meeting of CC:DA took place over two days, February 6 and 10. As the second meeting coincided with MOUG it was not possible to secure a substitute MLA representative for that session. Minutes will eventually be posted to the CC:DA public space on ALA Connect: https://connect.ala.org/core/communities/community-home?CommunityKey=289a372f-3ec1-4cb0-8a75-902a1a18deb3; the old CC:DA blog under the ALCTS webspace will continue to be available but is no longer in active use. Much of the first day was occupied by the report of MARC Advisory Council (MAC) liaison John Myers and in particular discussion of paper 2023-DP01 from the Library of Congress’s Network Development and MARC Standards Office, which proposes adding a subfield to field 264 to record formatted but unsubfielded publication statements. The desire for this subfield arises from LC’s commitment to supply MARC records to other libraries,

Vocabularies Annual Report: 2022

CMC Vocabularies Subcommittee MLA Annual Report, July 1, 2021-June 30, 2022 Report title: Vocabularies Subcommittee Annual Report 2022 Submitted by: Janelle West Email: janelle.west@unt.edu Group name: Vocabularies Subcommittee Group Members Janelle West, Chair (2026) Anne Adams (2023) Josh Aldorisio (2025) Kristi Bergland (2025) Blaine Brubaker (2026) Ann Churukian (2024) Patty Falk (2024) Geo Flores (2026) Mary Huismann (2024) Allison McClanahan (2023) Rick McRae (2026) Jennifer Olson (2023) Tomoko Shibuya (2026) Tracey Snyder (2024) Clare Spitzer (2025) Mark Scharff, NACO Music Project Coordinator (2025) Leo Martin, SACO Music Funnel Coordinator (2026) Maarja Vigorito, Library of Congress Representative Jay Weitz, OCLC Representative Previous Goals Continue review of music-related LCSH and LCGFT, and LCMPT terms appearing in monthly LC tentative lists with task group, VS LC representative, and the Music SACO Funnel Coordinator; submit comments to LC when appropriate. Continue with defined projects and ad hoc proposals for LCGFT and LCMPT. Goal areas:

Encoding Standards Annual Report: 2022

Report Title: Encoding Standards Subcommittee Annual Report, July 1, 2021-June 30, 2022 Report Year: 2022 Submitted by: Karen A. Peters Email: kapeters27@gmail.com Report Type: Subcommittee Group Name: CMC: Encoding Standards Subcommittee Group Members Karen Peters (Chair, 2019-2023) Jim Alberts (2023) Janice Bunker (2026) Ethan D’Ver (2023) Jessica Grimmer (2026) Chelsea Hoover (2022) Rahni Kennedy (2023) Anna Alfeld LoPrete (2025) Jeff Lyon (2024) Tomoko Shibuya (2022) Amy Strickland (2022) Laura Thompson (2025) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Continue to monitor and participate in MARC development—particularly in light of pending implementation of official RDA (expected July 2022)–and communicate any needs for best practices or other documentation to help music catalogers implement changes to MARC. In early October, the Chair submitted her report of the June 2021 MARC Advisory Committee (MAC) meetings and LC’s June 2021 BIBFRAME Update Forum to the CMC Chair for publication in the

Content Standards Annual Report: 2022

2021-2022 Roster Keith Knop, Chair (2024) Linda Bagley (2024) Emily Colucci (2026) Reed David (2024) Sarah C. Holmes (2025) Chelsea Hoover (2026) Ivan Kaproth-Joslin (2023) Charles Peters (2023) Jake Schaub (resigned 2022) Amanda Scott (2025) Hannah Spence (2023) Casey Mullin (BIBCO Music Funnel Coordinator) Christopher Holden (LC Representative) Jay Weitz (OCLC Representative) List of Previous Goals and Progress Made Complete revision and migration of the RDA Best Practices for the new RDA Toolkit in time for the projected PCC “rolling implementation” date of July 2022. (Goal areas: Education, Value of the Profession) All still-relevant Best Practices content from the original RDA Toolkit has now been migrated to the new Toolkit or to external guidance documentation. LC and PCC have delayed implementation of the revised RDA to “not before October 2022,” but realistically not before early 2023 to allow time for testing the new LC-PCC guidance documentation with the new Toolkit.

CC:DA ALA Annual Report 2022

Report of the MLA Liaison to CC:DA Prepared by Keith Knop CC:DA met virtually over two days, July 18-19, 2022. Minutes of the meeting are not yet available. Liaison Reports Melanie Polutta reported on activity at the Library of Congress (full report: https://alcts.ala.org/ccdablog/?p=5292). She highlighted two forms for providing feedback on LC-PCC PS and the associated PCC documents, one for reporting simple mechanical or typographical errors (https://loc.libwizard.com/f/lc-pcc-ps-error-report) and one for feedback or questions on the content (https://docs.google.com/forms/d/e/1FAIpQLSdSXHgduC1TnjXS7ERb0ggGyaIr3Z5xVeqUWyQ2fzEHioQR_w/viewform). There is also a public spreadsheet tracking revisions and answered questions (https://docs.google.com/spreadsheets/d/1vDPelYCMCtdEc4iahZ0bx_9r7AoH1B6boi_yAflvJ-8/edit#gid=0). A number of vocabulary changes in LCSH have gone through or are in process, notably including the removal of “primitive” from preferred terms in most contexts. The LCGFT manual is undergoing an overhaul, which may result in policy changes. The moratorium on proposals for LCDGT has been lifted and an advisory group has been formed to help evaluate proposals. LC has

Encoding Standards: ALA Annual Report 2022

MARC Advisory Committee (MAC) Annual Meetings, June 28-29, 2022 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper) MAC Meeting No. 1, June 28, 2022, 10:30-12:35 EDT MAC Chair Cate Gerhart opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, the minutes from the January 2022 meetings were approved. It was noted that two fast track proposals have been approved since the January meetings: No. 2022-FT01, from the PCC Standing Committee on Standards, was converted from Discussion Paper No. 2022-DP04 at those meetings and approved. The proposal added subfields $i (Relationship information) and $4 (Relationship) to Field 373 (Associated Group) in the Authority Format. No. 2022-FT02, from the Canadian Committee on Metadata Exchange and Library Archives

SAC: ALA Annual Report 2022

ALA Core Subject Analysis Committee meetings, June 8-10, 2022 reported by Janelle West, MLA CMC Vocabularies Subcommittee Chair and liaison to SAC The ALA Core Metadata and Collections Section Subject Analysis Committee (SAC) met virtually on June 8-10, 2022. The first meeting focused on questions and answers on pre-submitted written reports from liaisons and ex officio members: National Library of Medicine, Barbara Bushman, liaison Written report: SAC22-AN-NLM Highlights: Some staff back onsite, though building renovations require many to remain offsite. NLM remains closed to public visits Tina Shrader appointed Head of the Cataloging & Metadata Management Section in April 2022 Focus of the 2022 winter edition of the NLM Classification was the evaluation of the 2022 MeSH vocabulary for inclusion in the Classification index. The winter edition included 14 new class numbers, 32 modified class numbers, 3 canceled class numbers, 1 new schedule header, 2 modified schedule headers, 2

Encoding Standards Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting 2022 Thursday, February 24, 2022 1:30-2:55 EST (via Zoom) Agenda: https://docs.google.com/document/d/12uSN0PPjIiVtDkYMvfRM4BAxqrgIsuKH/edit Members in attendance: Karen Peters (Chair), Jim Alberts, Ethan D’Ver, Chelsea Hoover, Rahni Kennedy, Anna Alfeld LoPrete, Jeff Lyon, Tomoko Shibuya, Amy Strickland, Laura Thompson, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). The Chair would like to express her gratitude to Rahni Kennedy for monitoring the chat during the meeting, and to Chelsea Hoover for serving as backup monitor 1) Welcome and introductions; adjustments to agenda The Chair welcomed attendees to the meeting and asked Subcommittee members to introduce themselves. After introductions, the Chair noted that the agenda might have to be adjusted: due to unforeseen circumstances, Damian Iseminger might not be available to give the LC Liaison Report at the time currently scheduled. 2) ESS Chair’s report (Peters) The Chair briefly pointed out the links

Vocabularies Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee: Vocabularies Subcommittee (VS) Business Meeting 2022 Summary Wednesday February 23, 2022, 11:30am – 12:55pm MST, via Zoom Members present: Rebecca Belford (chair); Anne Adams; Joshua Aldorisio; Kristi Bergland; Ann Churukian; Patricia Falk; Mary Huismann; Beth Iseminger (SACO Music Funnel Coordinator); Leonard Martin; Allison McClanahan; Jennifer Olson; Mark Scharff (NACO-Music Project Coordinator); Tracey Snyder; Clare Spitzer; Maarja Vigorito (LC representative); Jay Weitz (OCLC representative). Approximately 40 guests. Chair’s report (R. Belford) ALA liaison reports Written reports are on the CMC website: Summer (in lieu of Annual) 2021 and Midwinter 2022. The Core division business meetings are no longer held at ALA; this year’s reports are from the Subject Analysis Committee. Core has switched to online interest group weeks, separate from the ALA meetings. They are not included in the reports because they are virtual and open to all. This year’s starts March 7, 2022.

Content Standards Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee (CMC) Content Standards Subcommittee (CSS) Business Meeting Wednesday, February 23, 2022, 12:00-1:25 pm (eastern) Via Zoom – Meeting Slides Members present: Linda Bagley, Ben Barba, Janice Bunker, Reed David, Sarah Holmes, Chris Holden, Ivan Kaproth-Joslin, Casey Mullin, Chuck Peters, Hannah Spence, Amanda Scott, Jay Weitz Members not present: Sarah Holmes 1. Welcome & introductions The Chair welcomed members and audience observers and reminded everyone of the “Conduct during meetings” statement from the CMC Handbook and the MLA Code of Conduct. 2. Minutes Minutes of the previous meeting were approved, with one correction to the attendance record and one addition to the members who joined in 2020. 3. Chair’s Report (Knop) Membership Two members joined the committee in 2021 Amanda Scott Sarah Holmes Two members completed terms in 2022 Ben Barba Janice Bunker The chair reminded attendees that applications for the committee were still

CATALOGING and METADATA COMMITTEE

RESULTS

Content Standards Subcommittee: MLA Report 2023

Encoding Standards Subcommittee: MLA Report 2023

Vocabularies Subcommittee: MLA Report 2023

SAC: Core Midwinter Report 2023

MAC MIDWINTER MEETING REPORT 2023

CC:DA ALA Annual Report 2023

Vocabularies Annual Report: 2022

Encoding Standards Annual Report: 2022

Content Standards Annual Report: 2022

CC:DA ALA Annual Report 2022

Encoding Standards: ALA Annual Report 2022

SAC: ALA Annual Report 2022

Encoding Standards Subcommittee: MLA Report 2022

Vocabularies Subcommittee: MLA Report 2022

Content Standards Subcommittee: MLA Report 2022

Cataloging and Metadata Committee

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