Subcommittees – Cataloging and Metadata Committee

Encoding Standards Subcommittee Annual Report 2024

submitted by Ethan D’Ver Current Roster Ethan D’Ver, Chair (2027) Janice Bunker (2026) Andrea Cawelti (2027) Emma Clarkson (2028) David Floyd (2027) Jessica Grimmer (2026) Jeremiah Kamtman (2028) Kevin Kishimoto (2027) Anna Alfeld LoPrete (2025) Jennifer Olson (2027) Tracey Snyder (2028) Laura Thompson (2025) Hermine Vermeij (2027) Jeff Lyon (2024) Damian Iseminger, Library of Congress Representative Morris Levy, OCLC Representative List of Previous Goals and Progress Made Continue to monitor and participate in MARC development—particularly in light of the implementation of official RDA and with an eye towards the facilitation of BIBFRAME/MARC conversion when possible—and communicate any needs for best practices or other documentation to help music catalogers implement new changes to MARC. (Goals 1.3, 2.4, 2.6) In September 2023, the Chair developed the previously presented MARC Discussion Paper No. 2023-DP06 Recording Numeric Designation of Musical Expressions in the MARC 21 Bibliographic and Authority Formats into a proposal. In October

Vocabularies Subcommittee Annual Report 2024

submitted by Janelle West Current Roster Janelle West, Chair (2026) Jim Alberts (2027) Josh Aldorisio (2025) Kristi Bergland (2025) Blaine Brubaker (2026) Ann Churukian (2024) Laikin Dantchenku (2027) Patty Falk (2024) Mary Huismann (2024) Ivan Kaproth-Joslin (2027) Rick McRae (2026) Tomoko Shibuya (2026) Tracey Snyder (2024) Clare Spitzer (2025) Alice Sujana (2027) Mark Scharff, NACO Music Project Coordinator (2025) Leo Martin, SACO Music Funnel Coordinator (2026) Maarja Vigorito, Library of Congress Representative Morris Levy, OCLC Representative List of Previous Goals and Progress Made Continue review of music-related LCSH, LCGFT, LCDGT and LCMPT terms appearing in monthly LC tentative lists with task group, VS LC representative, and the Music SACO Funnel Coordinator; submit comments to LC when appropriate. Continue with defined projects and ad hoc proposals for LCGFT and LCMPT. Goal Area 2: Develop and Retain Membership, Objective 2.4: Support members working in various disciplines within an organization that also includes

SAC: ALA Annual Report 2024

Core Metadata and Collections Section Subject Analysis Committee 2024 Annual Meeting July 15-17, 2024 Report by Janelle West, Chair, Vocabularies Subcommittee, and MLA liaison to SAC The ALA Core Subject Analysis Committee (SAC) met virtually July 15-17, 2024. The first two days consisted primarily of liaison reports, leaving the final day for continued discussion, follow-up on old business, and new business as needed. Excerpts from the meeting are highlighted below. Paul Frank, liaison from the Library of Congress Policy, Training, and Cooperative Programs Division (PTCP), addressed the recent shift of the LC Subject Editorial Meetings from a monthly to quarterly format. Frank emphasized that the meetings are still open, and the change was not intended to prevent outside contributions but as an interim measure to help offset heavy workloads. More information and the schedule of meetings may be found in the LC Subject Editorial Meeting description and calendar for 2024.

Encoding Standards: ALA Annual Report 2024

MARC Advisory Committee (MAC) Annual Meeting, June 25, 2024 Report by Ethan D’Ver, Chair, Encoding Standards Subcommittee, MLA Representative to MAC Recordings: http://loc.gov/marc/mac/recordings.html MLA Advance Comments: MLA responses to June 2024 MAC papers Brief Summary of Proceedings Proposal No. 2024-05: Adding Subfields $0 and $1 to Fields 506 and 540 in the MARC 21 Bibliographic Format Passed with minor amendments. Discussion Paper No. 2024-DP11: Tagging Transliteration Schemes and BCP 47 in Data Provenance Subfields in the MARC 21 Authority and Bibliographic Formats A lot of pushback about the options presented in the paper, the authors will revisit and consider additional options Discussion Paper No. 2024-DP06: Adding Subfields $0 and $1 to Field 024 in the MARC 21 Bibliographic Format Presenter addresses MLA’s concern about work data encroaching into bibliographic records, and assures that this was not their intent. They will update some of the examples to reflect this. Discussion Paper

CC:DA ALA Annual Report 2024

Core Committee on Cataloging: Description and Access (CC:DA) 2024 Annual Meeting June 29th and July 1, 2024 Report by Chelsea Hoover, Chair, Content Standards Subcommittee, MLA Liaison to CC:DA The annual summer meeting of the ALA Core Committee on Cataloging: Description and Access (CC:DA) took place in San Diego on June 29th and July 1, 2024. The full meeting agenda, including links to reports from the NARDAC, MARC Advisory Committee, and Library of Congress representatives, is available on the Core CC:DA Public Space on ALA Connect. Of primary interest to music cataloging in the first half of the CC:DA meeting was the discussion of the CC:DA Task Force Response to Review ISBD for Manifestation. (The ISBD for Manifestation (ISBDM) is the International Federation of Library Associations and Institutions’ (IFLA’s) draft guidance for describing the Manifestation entity as it relates to the IFLA Library Reference Model.) In its draft response to

CC:DA Midwinter Meeting Report 2024

CC:DA Midwinter Report 2024 February 2 & 5, 2024 Submitted by Keith Knop, CMC Content Standards Subcommittee Chair and liaison to CC:DA. The annual midwinter meeting of the ALA Core Committee on Cataloging: Description and Access (CC:DA) took place virtually on February 2 and 5, 2024. The full meeting agenda, including links to reports from the PCC, NARDAC, Library of Congress, OCLC and MARC Advisory Committee representatives, is available here: https://connect.ala.org/core/discussion/draft-agenda-for-ccda-midwinter-meeting-1. Both sessions were recorded, and links to the recordings were posted to the publicly available CC:DA discussion space in ALA Connect. Much of the discussion was occupied by matters of CC:DA governance and the preservation and archiving of previous CC:DA work, including comments and discussion submitted by liaisons and representatives from groups outside of CC:DA. There was nothing of direct relevance to music cataloging discussed, but two points were of general interest. First, the report from Kate James, OCLC

SAC Midwinter Meeting 2024

Core Metadata and Collections Section Subject Analysis Committee 2024 Midwinter Meeting January 29-31, 2024 Reported by Janelle West, Vocabularies Subcommittee chair and liaison to SAC The Subject Analysis Committee (SAC) met virtually on January 29-31, 2024. The first two meetings consisted primarily of liaison reports, leaving the final day for continued discussion, follow-up on old business, and new business as needed. Outlined below are selected updates from the meeting. Paul Frank, liaison from the Library of Congress Policy, Training, and Cooperative Programs Division, reported that subject proposals for each monthly list will temporarily be limited to 200, thereby ensuring a more manageable load for the editorial group. LC Subject Editorial Meetings occur monthly and are open to the public. The 2024 meeting schedule is available online. Also from the PTCP, efforts continue toward providing inclusive and reparative description. A Program Specialist will be brought on to work with changes to

SAC: ALA Annual Report 2023

Core Metadata and Collections Section Subject Analysis Committee 2023 Annual Meeting June 14-16, 2023 reported by Janelle West, Vocabularies Subcommittee chair and liaison to SAC The Subject Analysis Committee (SAC) met virtually on June 14-16, 2023. The first two meetings consisted of brief reports by the various liaisons and committee members, with the final day primarily reserved for follow-up on old business and the introduction of new business. A common thread throughout the meeting continues to be ongoing efforts to address prejudicial, racist, and otherwise derogatory and offensive classifications and vocabularies relating to Indigenous peoples, enslaved people, and other areas of DEI work. Other select points of note are presented below, and full details on committee and liaison updates may be viewed in the written reports linked at the end. FAST Policy and Outreach Committee (FPOC) FPOC members who are users of Classification Web have noted that LCSH strings are

CC:DA ALA Annual Report 2023

CC:DA ALA Annual Report 2023, July 14 & 21, 2023 Submitted by Keith Knop, CMC Content Standards Subcommittee Chair and liaison to CC:DA. The annual summer meeting of the ALA Core Committee on Cataloging: Description and Access (CC:DA) took place virtually on July 14 and 21, 2023. The full meeting agenda, including links to reports from the PCC, NARDAC, Library of Congress, and MARC Advisory Committee representatives, is available here. Both sessions were recorded, and links to the recordings were posted to the publicly available CC:DA discussion space in ALA Connect.Of primary interest to music cataloging were two MLA discussion papers related to RDA, both of which may be accessed via link in the public agenda cited above. The first paper addressed the apparent lack of support in the in the RDA File Type vocabulary for files containing notated music content as well as the lack of clarity in the

MAC Midwinter Meeting 2024

MARC Advisory Committee (MAC) Midwinter Meeting, January 24-25, 2024 Report by Ethan D’Ver, Chair, Encoding Standards Subcommittee Recordings: (https://loc.gov/marc/mac/recordings.html) Brief Summary of Proceedings Proposal No. 2024-01: Recording Numeric Designation of Musical Expressions in the MARC 21 Bibliographic and Authority Formats Proposal submitted by MLA, based on Discussion Paper No. 2023-DP07 The proposal passed as written Proposal No. 2024-02 and Proposal No. 2024-04 passed as written Proposal No. 2024-03 passed with the amendment of defining subfield $0 as well Discussion Paper No. 2024-DP01, Discussion Paper No. 2024-DP03, and Discussion Paper No. 2024-DP05 were approved for fast-tracking Discussion Paper No. 2024-DP04 will return as a proposal Discussion Paper No. 2024-DP02: Adding Subfield $i to Field 245 While most MAC members agreed in principle about the need for sensitivity surrounding harmful language in catalogs, most found several issues with the solution presented in this paper. In a straw poll, majority wanted to see

Encoding Standards: ALA Annual Report 2023

MARC Advisory Committee (MAC) Annual Meeting, June 28-29, 2023 Report by Ethan D’Ver, Chair, Encoding Standards Subcommittee Recordings: https://loc.gov/marc/mac/recordings.html Selected Summary Discussion Paper No. 2023-DP07: Recording Numeric Designation of Musical Expressions in the MARC 21 Bibliographic and Authority Formats General agreement that defining an indicator to signify whether the numeric designation refers to the work or expression is not appropriate for the Authority Format, since the data should match the type of entity that the record is for. However, it could be defined for the Bibliographic Format. There is recent precedent for defining such indicator values in the Bibliographic but not the Authority Format with the 046 field. From the pre-meeting comments, an excellent point was raised about providing an example for a numeric designation of a musical work to fully demonstrate the new indicator values. The other pre-meeting questions raised, including the RSC’s unlikeliness to approve new identifier subtypes,

Encoding Standards Annual Report: 2023

submitted by Ethan D’Ver Current Roster Ethan D’Ver, Chair (2027) Janice Bunker (2026) Andrea Cawelti (2027) David Floyd (2027) Jessica Grimmer (2026) Kevin Kishimoto (2027) Anna Alfeld LoPrete (2025) Jeff Lyon (2024) Jennifer Olson (2027) Laura Thompson (2025) Hermine Vermeij (2027) Damian Iseminger, Library of Congress Representative Jay Weitz, OCLC Representative List of Previous Goals and Progress Made 1. Continue to monitor and participate in MARC development—particularly in light of pending implementation of official RDA (now expected no sooner than October 2022, and most likely later than that), and with an eye towards the facilitation of BIBFRAME/MARC conversion when possible—and communicate any needs for best practices or other documentation to help music catalogers implement new changes to MARC. In October, the former Chair revised joint MLA/OLAC MARC Discussion Paper No. 2022-DP-07, which examined the possibility of adding subfield $3 (Materials specified) to field 041 (Language code), as a MARC Proposal.

Vocabularies Subcommittee Annual Report 2023

submitted by Janelle West Current Roster Janelle West, Chair (2026) Anne Adams (2023) Jim Alberts (2027) Josh Aldorisio (2025) Kristi Bergland (2025) Blaine Brubaker (2026) Ann Churukian (2024) Patty Falk (2024) Mary Huismann (2024) Ivan Kaproth-Joslin (2027) Allison McClanahan (2023) Rick McRae (2026) Laikin Morris (2027) Jennifer Olson (2023) Tomoko Shibuya (2026) Tracey Snyder (2024) Clare Spitzer (2025) Alice Sujana (2027) Mark Scharff, NACO Music Project Coordinator (2025) Leo Martin, SACO Music Funnel Coordinator (2026) Maarja Vigorito, Library of Congress Representative Jay Weitz, OCLC Representative List of Previous Goals and Progress Made 1. Continue review of music-related LCSH and LCGFT, and LCMPT terms appearing in monthly LC tentative lists with task group, VS LC representative, and the Music SACO Funnel Coordinator; submit comments to LC when appropriate. Continue with defined projects and ad hoc proposals for LCGFT and LCMPT. Task group has reviewed the monthly tentative lists and submitted comments

Vocabularies Subcommittee: MLA Report 2024

Music Library Association Vocabularies Subcommittee Business Meeting Wednesday, March 6, 2024 2:30pm-3:25pm EST, virtual Meeting summary by Janelle West Members present:Janelle West (chair); Jim Alberts; Josh Aldorisio; Kristi Bergland; Blaine Brubaker; Janice Bunker (ESS representative); Ann Churukian; Laikin Dantchenko; Patty Falk; Ivan Kaproth-Joslin; Mary Huismann; Leo Martin (SACO Music Funnel Coordinator); Rick McRae; Mark Scharff (NACO-Music Project Funnel Coordinator); Tomoko Shibuya; Tracey Snyder; Clare Spitzer; Alice Sujana; Maarja Vigorito (LC representative). Approximately 60 guests. Welcome and Introductions The Chair welcomed meeting attendees and pointed them to the agenda and the MLA Code of Conduct 2023 Business Meetings were approved Subcommittee members, representatives and liaisons introduced themselves Chair’s Report (J. West) CORE Subject Analysis Committee liaison reports SAC Annual Meeting 2023 SAC Midwinter Meeting 2024 Membership New members and representatives for 2023-2024: Jim Alberts, Laikin Dantchenko, Ivan Kaproth-Joslin, Alice Sujana, Janice Bunker (ESS representative), Morris Levy (OCLC representatives) Departing members: Ann

Encoding Standards Subcommittee: MLA Report 2024

Music Library Association Annual Meeting 2024 Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting March 6, 2024, 2:00-2:55 pm Eastern Time Minutes prepared by Janice Bunker Attendance: Ethan D’Ver (chair), Janice Bunker, Hermine Vermeij, Andrea Cawelti, Morris Levy (OCLC), Kevin Kishimoto, Anna LoPrete, Damian Iseminger (Library of Congress), Laura Thompson, David Floyd, Jessica Grimmer, Jennifer Olson Excused: Jeff Lyon Opening (meeting began 2:02) Ethan, as chair, welcomed everyone and had the Subcommittee members introduce themselves. He asked that Subcommittee members keep their video and audio on and to speak freely. He asked guests to raise their virtual hands when they wanted to speak, and to turn on video and unmute when called upon. He asked everyone to abide by the MLA Code of Conduct. The 2023 minutes were approved. Chair’s Report (D’Ver) There were some membership changes over the course of the year. D’Ver first sent love and thanks to

CATALOGING and METADATA COMMITTEE

RESULTS

Encoding Standards Subcommittee Annual Report 2024

Vocabularies Subcommittee Annual Report 2024

SAC: ALA Annual Report 2024

Encoding Standards: ALA Annual Report 2024

CC:DA ALA Annual Report 2024

CC:DA Midwinter Meeting Report 2024

SAC Midwinter Meeting 2024

SAC: ALA Annual Report 2023

CC:DA ALA Annual Report 2023

MAC Midwinter Meeting 2024

Encoding Standards: ALA Annual Report 2023

Encoding Standards Annual Report: 2023

Vocabularies Subcommittee Annual Report 2023

Vocabularies Subcommittee: MLA Report 2024

Encoding Standards Subcommittee: MLA Report 2024

Cataloging and Metadata Committee

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