RESULTS

CC:DA ALA Annual Report 2022

Report of the MLA Liaison to CC:DA Prepared by Keith Knop CC:DA met virtually over two days, July 18-19, 2022. Minutes of the meeting are not yet available. Liaison Reports Melanie Polutta reported on activity at the Library of Congress (full report: https://alcts.ala.org/ccdablog/?p=5292). She highlighted two forms for providing feedback on LC-PCC PS and the associated PCC documents, one for reporting simple mechanical or typographical errors (https://loc.libwizard.com/f/lc-pcc-ps-error-report) and one for feedback or questions on the content (https://docs.google.com/forms/d/e/1FAIpQLSdSXHgduC1TnjXS7ERb0ggGyaIr3Z5xVeqUWyQ2fzEHioQR_w/viewform). There is also a public spreadsheet tracking revisions and answered questions (https://docs.google.com/spreadsheets/d/1vDPelYCMCtdEc4iahZ0bx_9r7AoH1B6boi_yAflvJ-8/edit#gid=0). A number of vocabulary changes in LCSH have gone through or are in process, notably including the removal of “primitive” from preferred terms in most contexts. The LCGFT manual is undergoing an overhaul, which may result in policy changes. The moratorium on proposals for LCDGT has been lifted and an advisory group has been formed to help evaluate proposals. LC has

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Encoding Standards: ALA Annual Report 2022

MARC Advisory Committee (MAC) Annual Meetings, June 28-29, 2022 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper)   MAC Meeting No. 1, June 28, 2022, 10:30-12:35 EDT MAC Chair Cate Gerhart opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, the minutes from the January 2022 meetings were approved.   It was noted that two fast track proposals have been approved since the January meetings:  No. 2022-FT01, from the PCC Standing Committee on Standards, was converted from Discussion Paper No. 2022-DP04 at those meetings and approved. The proposal added subfields $i (Relationship information) and $4 (Relationship) to Field 373 (Associated Group) in the Authority Format. No. 2022-FT02, from the Canadian Committee on Metadata Exchange and Library Archives

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SAC: ALA Annual Report 2022

ALA Core Subject Analysis Committee meetings, June 8-10, 2022 reported by Janelle West, MLA CMC Vocabularies Subcommittee Chair and liaison to SAC The ALA Core Metadata and Collections Section Subject Analysis Committee (SAC) met virtually on June 8-10, 2022.  The first meeting focused on questions and answers on pre-submitted written reports from liaisons and ex officio members:   National Library of Medicine, Barbara Bushman, liaison  Written report: SAC22-AN-NLM  Highlights: Some staff back onsite, though building renovations require many to remain offsite. NLM remains closed to public visits Tina Shrader appointed Head of the Cataloging & Metadata Management Section in April 2022 Focus of the 2022 winter edition of the NLM Classification was the evaluation of the 2022 MeSH vocabulary for inclusion in the Classification index. The winter edition included 14 new class numbers, 32 modified class numbers, 3 canceled class numbers, 1 new schedule header, 2 modified schedule headers, 2

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Encoding Standards Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting 2022 Thursday, February 24, 2022 1:30-2:55 EST (via Zoom) Agenda: https://docs.google.com/document/d/12uSN0PPjIiVtDkYMvfRM4BAxqrgIsuKH/edit Members in attendance: Karen Peters (Chair), Jim Alberts, Ethan D’Ver, Chelsea Hoover, Rahni Kennedy, Anna Alfeld LoPrete, Jeff Lyon, Tomoko Shibuya, Amy Strickland, Laura Thompson, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). The Chair would like to express her gratitude to Rahni Kennedy for monitoring the chat during the meeting, and to Chelsea Hoover for serving as backup monitor 1) Welcome and introductions; adjustments to agenda The Chair welcomed attendees to the meeting and asked Subcommittee members to introduce themselves. After introductions, the Chair noted that the agenda might have to be adjusted: due to unforeseen circumstances, Damian Iseminger might not be available to give the LC Liaison Report at the time currently scheduled. 2) ESS Chair’s report (Peters) The Chair briefly pointed out the links

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Vocabularies Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee: Vocabularies Subcommittee (VS) Business Meeting 2022 Summary Wednesday February 23, 2022, 11:30am – 12:55pm MST, via Zoom Members present: Rebecca Belford (chair); Anne Adams; Joshua Aldorisio; Kristi Bergland; Ann Churukian; Patricia Falk; Mary Huismann; Beth Iseminger (SACO Music Funnel Coordinator); Leonard Martin; Allison McClanahan; Jennifer Olson; Mark Scharff (NACO-Music Project Coordinator); Tracey Snyder; Clare Spitzer; Maarja Vigorito (LC representative); Jay Weitz (OCLC representative). Approximately 40 guests. Chair’s report (R. Belford) ALA liaison reports Written reports are on the CMC website: Summer (in lieu of Annual) 2021 and Midwinter 2022. The Core division business meetings are no longer held at ALA; this year’s reports are from the Subject Analysis Committee. Core has switched to online interest group weeks, separate from the ALA meetings. They are not included in the reports because they are virtual and open to all. This year’s starts March 7, 2022.

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Content Standards Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee (CMC) Content Standards Subcommittee (CSS) Business Meeting Wednesday, February 23, 2022, 12:00-1:25 pm (eastern) Via Zoom – Meeting Slides Members present: Linda Bagley, Ben Barba, Janice Bunker, Reed David, Sarah Holmes, Chris Holden, Ivan Kaproth-Joslin, Casey Mullin, Chuck Peters, Hannah Spence, Amanda Scott, Jay Weitz Members not present: Sarah Holmes 1. Welcome & introductions The Chair welcomed members and audience observers and reminded everyone of the “Conduct during meetings” statement from the CMC Handbook and the MLA Code of Conduct. 2. Minutes Minutes of the previous meeting were approved, with one correction to the attendance record and one addition to the members who joined in 2020. 3. Chair’s Report (Knop) Membership Two members joined the committee in 2021 Amanda Scott Sarah Holmes Two members completed terms in 2022 Ben Barba Janice Bunker The chair reminded attendees that applications for the committee were still

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SAC: Core Midwinter Report 2022

Core Metadata and Collections Section Subject Analysis Committee 2022 Midwinter Meetings Reported by: Rebecca Belford, MLA CMC Vocabularies Subcommittee Chair and MLA liaison to SAC The Core Subject Analysis Committee met January 20-21, 2022, with approximately 80 attendees at each session. As usual, the first meeting was dedicated to liaison reports and the second to discussion. This meeting marked the debut of the Core Subject Analysis Committee Public Space on ALA Connect, where anyone can access liaison reports via the space’s “Library” tab. Individual reports are linked under each group/agenda item below; only highlights are included here. Liaison Reports Library of Congress Policy, Training, and Cooperative Programs Division (Paul Frank) Written report: SAC22-MW 1.03 LC-PTCP Liaison; see also full American Library Association 2022 LibLearnX Update for Library of Congress Staff (January 20, 2022) (pdf) This was Paul Frank’s first report in the role of PTCP liaison, taking over from Janis

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MAC: Core Midwinter Report 2022

MARC Advisory Committee (MAC) Annual Meetings, January 25-27, 2022 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper) MAC Meeting No. 1, January 25, 2022, 10:30-12:30 ET MAC Chair Cate Gerhart opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, the minutes from the June 2021 meetings were approved, and it was noted that no fast-track proposals had been approved since the June meetings. Proposal No. 2022-01, “Revising Field 340 to Reduce Redundancies Related to Newer Fields 34X in the MARC 21 Bibliographic Format,” was introduced by Jay Weitz on behalf of OCLC, which authored the proposal in consultation with MLA and OCLC. The proposal redefines field 340 subfield $f to limit its use to the reduction ratio

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SAC: ALA Annual Report 2021

ALA Core Subject Analysis Committee meetings, July 22-23, 2021 reported by Rebecca Belford, MLA CMC Vocabularies Subcommittee Chair and liaison to SAC The ALA Core Metadata and Collections Section Subject Analysis Committee (SAC) met virtually on July 22, 2021 and July 23, 2021. The first meeting focused on questions and answers on pre-submitted written reports from liaisons and ex officio members: Library of Congress Policy, Training, and Cooperative Programs Division (PTCP), Janis Young, liaison Written report: SAC21-AC/1.3 (PDF) (Google Doc converted version if security warning) Highlights: Significant progress on multiples subject headings project (cancellation of subdivisions that automatically gives free-floating status to analogous subdivisions used under the same heading). Video game titles (following Joint OLAC/SAC Task Force on Preferred Titles for Games): Titles of individual video games will be established in the name authority file and headings for video game franchises will be established as subjects in the form [title

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Encoding Standards: ALA Annual Report 2021

MARC Advisory Committee (MAC) Annual Meetings, June 28-30, 2021 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here). Meeting #1, June 28, 2021, 10:30-12:30 EST Chair Matthew Wise opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, minutes from the January 2021 meetings were approved. No fast-track proposals have been approved since the last meeting. Proposal No. 2021-11, “Defining Subfields $y and $z for Incorrect/Canceled ISSNs in Field 490 of the MARC 21 Bibliographic Format,” was introduced by Jay Weitz on behalf of OCLC. While field 490 permits the entry of ISSNs in subfield $x, there is currently no means of reflecting the status or accuracy of this information, if known. The proposed addition of the subfields is intended to provide a situation similar to that

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CC:DA: ALA Annual Report 2021

Committee on Cataloging: Descriptive Access (CC:DA): Virtual ALA, Summer 2021 Keith Knop, MLA Liaison The Core Committee: Description and Access held a virtual meeting on July 26, compressed due to scheduling difficulties from three meetings originally planned for earlier in the month. Due to the shortened meeting time, most of the time was spent on highlights from the various written officer and liaison reports. Chair’s report and CC:DA business: http://alcts.ala.org/ccdablog/wp-content/uploads/2021/07/CHAIR-2021-2022-01.pdf LibLearnX, scheduled for January, is the replacement for the now-defunct ALA Midwinter meeting and does not serve the same purposes. It was suggested that CC:DA meet either two weeks before or after. A task force has been formed to investigate the possible role of CC:DA in RDA Toolkit training. North American RDA Committee (NARDAC) liaisons’ report: https://alcts.ala.org/ccdablog/wp-content/uploads/2021/07/NARDAC-2021-02R.pdf A basic error-reporting form for LC-PCC Policy Statements in the new RDA Toolkit is now available: https://loc.libwizard.com/f/lc-pcc-ps-error-report.  This form is intended only for

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Vocabularies Annual Report: 2021

Report title: Vocabularies Subcommittee Annual Report 2021 Submitted by: Rebecca Belford Email: belford.rebecca@gmail.com Group name: Vocabularies Subcommittee Special Officers, Editors, and Liaisons: ALA Subject Analysis Committee (SAC) Liaison Group Members Rebecca Belford, Chair (2022) Anne Adams (2023) Josh Aldorisio (2025) Kristi Bergland (2025) Ann Churukian (2024) Patty Falk (2024) Jenée Force (resigned 2020) Joshua Henry (2021) Mary Huismann (2024) Marty Jenkins (2021) Leonard Martin (2023) Allison McClanahan (2023) Jennifer Olson (2023) Treshani Perera (2022; resigned 2021) Kyle Shockey (2021) Tracey Snyder (2024) Clare Spitzer (2025) Mark Scharff, NACO Music Project Coordinator (2025) Beth Iseminger, SACO Music Funnel Coordinator (2025) Maarja Vigorito, Library of Congress Representative Jay Weitz, OCLC Representative Previous Goals Implement regular review of music-related LCSH and LCGFT, and LCMPT terms appearing in monthly LC tentative lists with task group, VS LC representative, and the Music SACO Funnel Coordinator; submit comments to LC when appropriate. Continue with defined projects

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Encoding Standards Annual Report: 2021

Annual Report, July 1, 2020-June 30, 2021 Submitted by: Karen A. Peters, Chair Group Name: Encoding Standards Subcommittee Special Offices: MARC Advisory Committee (MAC) Liaison, [RDA/MARC Working Group member, music specialist (by virtue of MAC Liaison position)]. Regarding the CORE Metadata Interest Group (MIG), please see below under Additional Activities. Group Members Karen Peters (Chair, 2019-2023) Jim Alberts (2023) Ethan D’Ver (2023) Matt Ertz (2021) Chelsea Hoover (2022) Rahni Kennedy (2023) Anna Alfeld LoPrete (2025) Jeff Lyon (2024) Felicia Piscitelli (2021) Tomoko Shibuya (2022) Amy Strickland (2022) Laura Thompson (2025) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Continue to monitor and participate in MARC development—particularly in light of pending implementation of official RDA (expected July 2022)–and communicate any needs for best practices or other documentation to help music catalogers implement changes to MARC (Goal area: Value of the Profession) The Chair served as MLA’s representative to

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Content Standards Annual Report: 2021

CURRENT ROSTER Keith Knop, Chair (2024) Linda Bagley (2024) Benjamin Barba (2022) Janice Bunker (2022) Reed David (2024) Sarah Holmes (2025) Ivan Kaproth-Joslin (2023) Charles Peters (2023) Jacob Schaub (2024) Amanda Scott (2025) Hannah Spence (2023) Casey Mullin, BIBCO Music Funnel Coordinator Christopher Holden, Library of Congress Representative Jay Weitz, OCLC Representative LIST OF PREVIOUS GOALS AND PROGRESS MADE Revise the RDA Best Practices as required for the RDA Toolkit Restructure and Redesign (3R) Project once the guidance and files are received from ALA Publishing (Goal areas: Education, Value of the Profession) ALA Publishing created the shell files for the MLA Best Practices in the new Toolkit in February 2021. A subset of elements corresponding to the MLA Best Practices for Chapters 2 and 3 (Identifying Manifestations and Items and Describing Carriers) of the original RDA Toolkit were loaded into the Toolkit for the April 2021 update. The remaining elements

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MAC: Core Midwinter Report 2021

Meetings held online January 26-28, 2021 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here) January 26, 2020 Meeting, 10:30-12:30 EST Chair Matthew Wise opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced themselves, minutes from the June-July 2020 MAC Meetings were approved; and the 3 fast-track changes approved since those meetings and subsequently made part of MARC documentation in MARC Update No. 31 (December 2020) were noted: Proposal No. 2020-FT01 made field 043 (Geographic Area Code) repeatable in the Bibliographic, Authority, Classification, and Community Information formats “to facilitate the inclusion of authority record control and standard numbers and URIs.” Proposal No. 2020-FT02 added subfields $0 (Authority record control number or standard number) and $1 (Real World Object URI) to field 375 (Gender) of the Authority format

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