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MARC Formats Subcommittee/Metadata Subcommittee: MLA Report 2015

MARC Formats/Metadata Subcommittee Joint Business Meeting Report MLA Annual Meeting 2015, Denver, Colorado Submitted by Sandy Rodriguez, MARC Formats Subcommittee Chair; Lisa McFall, Metadata Subcommittee Chair; and James Soe Nyun, Encoding Standards Subcommittee Incoming Chair The MARC Formats and Metadata Subcommittees of BCC held their second joint meeting on Friday, February 27, 2015, with over 40 people in attendance. The minutes of the 2014 joint business meeting of the subcommittees were approved by the voting members. MAC Report Sandy Rodriguez, chair of the MARC Formats Subcommittee, summarized her report on the MARC Advisory Committee. The MARC Advisory Committee met during both ALA Annual and Midwinter conferences. At the Midwinter conference, MLA presented a paper on defining subfield $e to code number of ensembles in MARC 382 (Medium of Performance), for both bibliographic and authority records. The paper passed. The subfield coding will be made available in the next MARC Update,

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Content Standards Annual Report: 2015

BCC Authorities Subcommittee/BCC Descriptive Cataloging Subcommittee/CMC Content Standards Subcommittee Combined Annual Report, July 2014-June 2015 Submitted by Tracey Snyder and Raymond Schmidt MEMBERS Authorities Subcommittee members (July 2014-February 2015): Raymond Schmidt, (2013), Chair; Sharon Benamou (2011); Grace Fitzgerald (2014); Jean Harden (2012); Morris Levy (2013); Stephen Mantz (2012); Jacob Schaub (2011); Michi Hoban (LC representative) Descriptive Cataloging Subcommittee members (July 2014-February 2015): Tracey Snyder, (2012), Chair; Sonia Archer-Capuzzo (2012); Elizabeth Hille Cribbs (2013); Christopher Diamond (2013); Patty Falk (2011); Elizabeth (McCraw) Hobart (2012); Damian Iseminger (2013); Gary Markham (2011); Charles Peters (2012); Tomoko Shibuya (2014); Amy Strickland (2012); Laura Yust (LC Representative) Content Standards Subcommittee members (March 2015-June 2015): Tracey Snyder, (2012), Chair; Sonia Archer-Capuzzo (2012); Elizabeth Hille Cribbs (2013); Christopher Diamond (2013); Jean Harden (2012); Elizabeth Hobart (2012); Mary Huismann (2015); Damian Iseminger (2013); Morris Levy (2013); Peter Lisius (2015); Stephen Mantz (2012); Jennifer Olson (2015); Charles Peters (2012);

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Subjects Subcommittee/Genre Form Task Force: MLA Report 2015

Subject Access Subcommittee/Genre/Form Task Force Joint Business Meeting Report MLA Annual Meeting 2015, Denver, Colorado Submitted by Casey Mullin, Subject Access Subcommittee Chair, and Nancy Lorimer, Genre/Form Task Force Chair Members present: Subject Access: Rebecca Belford, Emma Dederick, Matt Ertz, Kenneth Kauffman, Kevin Kishimoto, Peter Lisius, Casey Mullin (chair), Hermine Vermeij, Janelle West, J. Brad Young, Maarja Vigorito (LC representative) Genre/Form Task Force: Ralph Hartsock, Casey Mullin, Thomas Pease, Karen Peters, Sheila Torres-Blank, Hermine Vermeij. Absent: Genre/Form Task Force: Nancy Lorimer (chair), Caitlin Hunter, Marty Jenkins Visitors present: approximately 15-25 Mullin welcomed Vigorito, new LC representative, and thanked outgoing SAS members Peter Lisius and Hermine Vermeij. ALA Report (Mullin) Mullin highlighted a few items from his written report, available on the BCC web site: http://c.ymcdn.com/sites/www.musiclibraryassoc.org/resource/resmgr/BCC_ALA_Reports/2015_ALA-Midwinter_SAC.pdf Report from the Library of Congress (Vigorito) The Music Division of LC implemented LCMPT terms in cataloging in spring 2014. The implementation is going smoothly,

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SAC: ALA Annual Report 2015

San Francisco, CA, June 25-30, 2015 Report from the ALCTS-CAMMS Subject Analysis Committee (SAC) and the SAC Subcommittee on Genre/Form Implementation (SGFI) (Selected for interest to MLA) Subject Analysis Committee Presentation: “Coming to Terms with the New LC Vocabularies: Genre/Form (Literature, Music, General), Demographic Groups and Medium of Performance” Janis Young (LC), Adam Schiff (University of Washington) and Hermine Vermeij (UCLA) gave a presentation on the new vocabularies available to catalogers. Young spoke on the overall history of the projects and covered broad concepts underpinning these postcoordinate thesauri. Schiff discussed the history of the general terms and literature terms projects (both coming to fruition in 2015). Lastly, Vermeij covered the music vocabularies: LCMPT (released 2014) and the music portion of LCGFT (released 2015). Report of the liaison from the Library of Congress Policy and Standards Division (Janis Young) LCSH updates: Instruction sheets H 202 and H 203 in the Subject

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MARBI: ALA Annual Report 2015

MARC Advisory Committee, June 27-28, 2015 Meeting at the American Library Association’s Annual meeting, 2015. Notes prepared for the Music Library Association Cataloging and Metadata Committee by Jim Soe Nyun. Full agenda and links to papers and proposals online at: http://www.loc.gov/marc/mac/an2015_age.html These notes follow the structure of the agenda. MARC Advisory Committee, Session I, June 27, 2015 Minutes​ for the January/February, 2015 Midwinter meetings were approved. Discussion Paper No. 2015-DP02: Coding 007 Field Positions for Digital Sound Recordings in the MARC 21 Bibliographic Forma​t; sponsored by the Canadian Committee on Metadata Exchange (CCM) This paper proposed several changes to the MARC format to accommodate remote-access audio content. MAC supported many of the suggestions and proposed other options in other areas. The discussion paper will return as a formal MARC proposal. Details on individual elements: 007/00: Agreed that the definition needed to be changed but MAC would like different wording, to

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Metadata Interest: ALA Annual Report 2015

Metadata Standards Committee, June 28, 2015 Meeting at the American Library Association’s Annual meeting, 2015. Notes prepared for the Music Library Association Cataloging and Metadata Committee by Jim Soe Nyun. Full agenda available online: http://connect.ala.org/files/MSC%20ALA%20Annual%202015%20meeting%20agenda.docx Outgoing members were thanked, new members welcomed. Discussion of the Committee’s Metaware.buzz metadata information site: They are interested in developing content for the site Some content has been provided by the editor Some LIS students have contributed blog posts More postings from LIS students were on the way There was discussion of editors copy-editing content that was contributed, and a conclusion that the content was in the form of blog postings, which could take various approaches to style Checklist for Evaluating Metadata Standards (​http://metaware.buzz/2015/01/20/draft-checklist-for-evaluating-metadata-standards/​) No movement on this since Midwinter Proposed developing a new draft, with a title other than “Checklist” New draft will be out in 30 days and open for comments, with a

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LITA/ALCTS: ALA Annual Report 2015

Metadata Interest Group (ALCTS), June 27, 2015 Meeting at the American Library Association’s Annual meeting, 2015. Notes prepared for the Music Library Association Cataloging and Metadata Committee by Jim Soe Nyun. Agenda and description of presentations: ​http://connect.ala.org/node/239768   The session consisted of three presentations, followed by a business meeting. Notes below on the presentations and most of the business meeting. Ivey Glendon, University of Virginia Library: “We’ve gone MAD: launching a Metadata Analysis & Design unit at the University of Virginia Library” A description of the library’s recent reorganization with a focus on the formation of the Metadata Analysis & Design (MAD) unit within the Acquisitions and Discovery department. MAD consists of 5 metadata librarians from different backgrounds, including MARC, with 1 current vacancy for a person with an archives focus. There is no separation of non-MARC and MARC within the unit. The group is defined to set policies and

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CC:DA: ALA Annual Report 2015

ALA Annual in San Francisco CC:DA Saturday, June 27, 2015 and Monday, June 29, 2015 Tracey Snyder, Music Library Association liaison to CC:DA Please see the CC:DA blog for the complete agenda and links to many reports and documents. After introductions, adoption of the agenda, and approval of the minutes of the previous meeting, the chair, Robert Rendall, gave a report on CC:DA motions and other actions , January-June 2015, which were related to the work of task forces appointed to review new documents, including DCRM(M) (Descriptive Cataloging of Rare Materials (Music)). Library of Congress Report (Dave Reser) Reser reported on personnel changes (including the upcoming retirement of Librarian of Congress James Billington), recent improvements to the Cataloger’s Desktop interface, continued development of the ALA-LC romanization tables, RDA Toolkit updates, maintenance of the LC-PCC PSs, LC implementation of PCC’s 2015 training manual for applying relationship designators in bibliographic records, the

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Authorities Subcommittee/Descriptive Cataloging Subcommittee: MLA Report 2015

Authorities/Descriptive Cataloging Subcommittee Joint Business Meeting Report MLA Annual Meeting 2015, Denver, Colorado Submitted by Ray Schmidt, Authorities Subcommittee Chair, and Tracey Snyder, Descriptive Cataloging Subcommittee Chair Members present: Authorities: Ray Schmidt (chair), Jean Harden, Morris Levy, Stephen Mantz, Jacob Schaub, Michi Hoban. (Sharon Benamou absent) Descriptive: Tracey Snyder (chair), Sonia Archer-Capuzzo, Elizabeth Hille Cribbs, Chris Diamond, Patricia Falk, Elizabeth Hobart, Damian Iseminger, Charles Peters, Tomoko Shibuya, Amy Strickland. (Gary Markham and Laura Yust absent) Snyder discussed the proposed merger of DCS and Authorities as part of the reorganization of the Bibliographic Control Committee (to be re-named the Cataloging and Metadata Committee). Pending approval by the MLA Board, the new Content Standards Subcommittee will encompass descriptive cataloging and authorities and will be chaired by Snyder. Small task groups will be formed as needed to concentrate on specific duties. Snyder mentioned two venues for communication within the music cataloging community: the

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SAC: ALA Midwinter Report 2015

ALA Midwinter Meeting 2015, Chicago Report from SAC (Subject Analysis Committee) and SAC-SGFI (Subcommittee for Genre/Form Implementation) Submitted by Casey Mullin, Chair, MLA-BCC Subject Access Subcommittee Subject Analysis Committee Presentation: What is an RDA subject? (Gordon Dunsire, JSC Chair) Dunsire’s presentation addressed the major lacuna in RDA: the chapters and appendices related to the FRBR Group 3 (or so- called “subject”) entities that have yet to be written. Given that much has developed in the FR-family of models (including FRSAD and the impending consolidated FR model) since the initial release of RDA, a different approach to treating “subjects” in RDA is required. To wit, “subject” is not an entity unto itself, but rather a relationship between entities. After reviewing the FR models and making some predictions about what the consolidated model will look like, Dunsire proceeded to describe the changes to RDA that will be required to accommodate this revamped

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MAC: ALA Midwinter Report 2015

ALA Midwinter Meeting 2015, Chicago Report from the MARC Advisory Committee (MAC) and from MARC and BIBFRAME-Related Sessions Submitted by Sandy Rodriguez, Chair, MLA-BCC MARC Formats Subcommittee MARC Advisory Committee (MAC) Chair, Matthew Wise (NYU) welcomed everyone to the meeting of the MARC Advisory Committee (MAC). Introductions were made and the 2014 Annual Meeting MAC minutes were approved. Proposal No. 2015-01: Defining Values in Field 037 to Indicate a Sequence of Sources of Acquisition in the MARC 21 Bibliographic Format Presented by the British Library. This paper, a follow-up from Discussion Paper No. 2014-DP06, proposes to define indicator 1 in Bibliographic field 037 (Source of acquisition) in order to record sequencing information. Additionally, subfields $3 and $5 are defined so that materials and institution or organization to which a source of acquisition applies can be recorded. The proposal was accepted as written, with one abstention. Discussion Paper No. 2015-DP01: Recording

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CC:DA: ALA Midwinter Report 2015

ALA Midwinter Meeting 2015, Chicago Report from CC:DA (Committee on Cataloging: Description and Access) Submitted by Tracey Snyder, Chair, MLA-BCC Descriptive Subcommittee Please see the CC:DA blog for the complete agenda and links to many reports and documents. After introductions, adoption of the agenda, and approval of the minutes of the previous meeting, the chair, Robert Rendall, gave a report on CC:DA motions and other actions, July-December 2014, including approval of RDA revision proposals for submission to the JSC and authorization of responses to RDA revision proposals from other constituencies. Library of Congress Report (Dave Reser) Reser reported on personnel changes, the slightly improved federal budget situation, recent improvements to the Cataloger’s Desktop interface, continued development of the ALA-LC romanization tables, maintenance of the LC-PCC PSs, RDA Toolkit updates, updates to authority records for places in Malaysia, and the continued enhancement of LC’s online catalog. He also announced the upcoming

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CAPC: ALA Midwinter Report 2015

ALA Midwinter Meeting 2015, Chicago Report from OLAC-CAPC (Online Audiovisual Catalogers–Cataloging Policy Committee)Submitted by Ray Schmidt, Chair, MLA-BCC Authorities Subcommittee CAPC Chair Mary Huismann called the meeting to order. Announcements OLAC is sponsoring a pre-conference at ALA Annual 2015, “Video Demystified: Cataloging with Best Practices Guides,” and is co-sponsoring two other pre-conferences, one on cataloging special formats of children’s materials and another on XML, XSLT, XQuery and PyMARC coding for Library Data. CC:DA report (Kelley McGrath). McGrath summarized items from the JSC meeting held in November 2014, particularly on proposals 6JSC/ALA/32, concerning the statement of responsibility for performers, and 6JSC/ALA/36, clarifying RDA instruction for recording duration. For more details, see the MLA CC:DA liaison report. McGrath then put forward three questions for discussion related to content types in RDA 6.9, and asked whether OLAC should consider drafting a proposal to address these issues: The distinction in RDA between content type

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The Music Library Association is the professional association for music libraries and librarianship in the United States. Founded in 1931, it has an international membership of librarians, musicians, scholars, educators, and members of the book and music trades. Complementing the Association’s national and international activities are eleven regional chapters that carry out its programs on the local level.

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