RESULTS

CC:DA ALA Annual Report 2022

Report of the MLA Liaison to CC:DA Prepared by Keith Knop CC:DA met virtually over two days, July 18-19, 2022. Minutes of the meeting are not yet available. Liaison Reports Melanie Polutta reported on activity at the Library of Congress (full report: https://alcts.ala.org/ccdablog/?p=5292). She highlighted two forms for providing feedback on LC-PCC PS and the associated PCC documents, one for reporting simple mechanical or typographical errors (https://loc.libwizard.com/f/lc-pcc-ps-error-report) and one for feedback or questions on the content (https://docs.google.com/forms/d/e/1FAIpQLSdSXHgduC1TnjXS7ERb0ggGyaIr3Z5xVeqUWyQ2fzEHioQR_w/viewform). There is also a public spreadsheet tracking revisions and answered questions (https://docs.google.com/spreadsheets/d/1vDPelYCMCtdEc4iahZ0bx_9r7AoH1B6boi_yAflvJ-8/edit#gid=0). A number of vocabulary changes in LCSH have gone through or are in process, notably including the removal of “primitive” from preferred terms in most contexts. The LCGFT manual is undergoing an overhaul, which may result in policy changes. The moratorium on proposals for LCDGT has been lifted and an advisory group has been formed to help evaluate proposals. LC has

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Encoding Standards: ALA Annual Report 2022

MARC Advisory Committee (MAC) Annual Meetings, June 28-29, 2022 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper)   MAC Meeting No. 1, June 28, 2022, 10:30-12:35 EDT MAC Chair Cate Gerhart opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, the minutes from the January 2022 meetings were approved.   It was noted that two fast track proposals have been approved since the January meetings:  No. 2022-FT01, from the PCC Standing Committee on Standards, was converted from Discussion Paper No. 2022-DP04 at those meetings and approved. The proposal added subfields $i (Relationship information) and $4 (Relationship) to Field 373 (Associated Group) in the Authority Format. No. 2022-FT02, from the Canadian Committee on Metadata Exchange and Library Archives

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Encoding Standards Subcommittee: MLA Report 2022

Music Library Association Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting 2022 Thursday, February 24, 2022 1:30-2:55 EST (via Zoom) Agenda: https://docs.google.com/document/d/12uSN0PPjIiVtDkYMvfRM4BAxqrgIsuKH/edit Members in attendance: Karen Peters (Chair), Jim Alberts, Ethan D’Ver, Chelsea Hoover, Rahni Kennedy, Anna Alfeld LoPrete, Jeff Lyon, Tomoko Shibuya, Amy Strickland, Laura Thompson, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). The Chair would like to express her gratitude to Rahni Kennedy for monitoring the chat during the meeting, and to Chelsea Hoover for serving as backup monitor 1) Welcome and introductions; adjustments to agenda The Chair welcomed attendees to the meeting and asked Subcommittee members to introduce themselves. After introductions, the Chair noted that the agenda might have to be adjusted: due to unforeseen circumstances, Damian Iseminger might not be available to give the LC Liaison Report at the time currently scheduled. 2) ESS Chair’s report (Peters) The Chair briefly pointed out the links

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MAC: Core Midwinter Report 2022

MARC Advisory Committee (MAC) Annual Meetings, January 25-27, 2022 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here; note that timestamps are provided for each paper) MAC Meeting No. 1, January 25, 2022, 10:30-12:30 ET MAC Chair Cate Gerhart opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, the minutes from the June 2021 meetings were approved, and it was noted that no fast-track proposals had been approved since the June meetings. Proposal No. 2022-01, “Revising Field 340 to Reduce Redundancies Related to Newer Fields 34X in the MARC 21 Bibliographic Format,” was introduced by Jay Weitz on behalf of OCLC, which authored the proposal in consultation with MLA and OCLC. The proposal redefines field 340 subfield $f to limit its use to the reduction ratio

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Encoding Standards: ALA Annual Report 2021

MARC Advisory Committee (MAC) Annual Meetings, June 28-30, 2021 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here). Meeting #1, June 28, 2021, 10:30-12:30 EST Chair Matthew Wise opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced ourselves, minutes from the January 2021 meetings were approved. No fast-track proposals have been approved since the last meeting. Proposal No. 2021-11, “Defining Subfields $y and $z for Incorrect/Canceled ISSNs in Field 490 of the MARC 21 Bibliographic Format,” was introduced by Jay Weitz on behalf of OCLC. While field 490 permits the entry of ISSNs in subfield $x, there is currently no means of reflecting the status or accuracy of this information, if known. The proposed addition of the subfields is intended to provide a situation similar to that

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Encoding Standards Annual Report: 2021

Annual Report, July 1, 2020-June 30, 2021 Submitted by: Karen A. Peters, Chair Group Name: Encoding Standards Subcommittee Special Offices: MARC Advisory Committee (MAC) Liaison, [RDA/MARC Working Group member, music specialist (by virtue of MAC Liaison position)]. Regarding the CORE Metadata Interest Group (MIG), please see below under Additional Activities. Group Members Karen Peters (Chair, 2019-2023) Jim Alberts (2023) Ethan D’Ver (2023) Matt Ertz (2021) Chelsea Hoover (2022) Rahni Kennedy (2023) Anna Alfeld LoPrete (2025) Jeff Lyon (2024) Felicia Piscitelli (2021) Tomoko Shibuya (2022) Amy Strickland (2022) Laura Thompson (2025) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Continue to monitor and participate in MARC development—particularly in light of pending implementation of official RDA (expected July 2022)–and communicate any needs for best practices or other documentation to help music catalogers implement changes to MARC (Goal area: Value of the Profession) The Chair served as MLA’s representative to

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MAC: Core Midwinter Report 2021

Meetings held online January 26-28, 2021 Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee (Recordings of the meetings are available here) January 26, 2020 Meeting, 10:30-12:30 EST Chair Matthew Wise opened the meeting and explained the protocols for this set of virtual meetings, which were held via WebEx. After the MAC members introduced themselves, minutes from the June-July 2020 MAC Meetings were approved; and the 3 fast-track changes approved since those meetings and subsequently made part of MARC documentation in MARC Update No. 31 (December 2020) were noted: Proposal No. 2020-FT01 made field 043 (Geographic Area Code) repeatable in the Bibliographic, Authority, Classification, and Community Information formats “to facilitate the inclusion of authority record control and standard numbers and URIs.” Proposal No. 2020-FT02 added subfields $0 (Authority record control number or standard number) and $1 (Real World Object URI) to field 375 (Gender) of the Authority format

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Encoding Standards Subcommittee: MLA Report 2021

Minutes, Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting Monday, March 15, 2021, 2:00-3:25 ET (via Zoom) Agenda: https://docs.google.com/document/d/e/2PACX-1vRxGdocO-Ev6LKxHWFRWeJFJXTBmQ3eOKiPktEFu-Q1hZ8WkdY__DhC5gGnrHlMfg/pub Members in attendance: Karen Peters (Chair), Jim Alberts, Ethan D’Ver, Matt Ertz, Chelsea Hoover, Rahni Kennedy, Jeff Lyon, Felicia Piscitelli, Tomoko Shibuya, Amy Strickland, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). 1) Welcome and introductions The Chair welcomed attendees to the meeting and asked the Subcommittee members to introduce themselves. 2) ESS Chair’s report (Chair) The Chair briefly pointed out the links in the Agenda to her reports on the June/July 2020 and January 2021 MARC Advisory Committee Meetings (in lieu of the usual ALA reports); acknowledged new (since the last meeting) Subcommittee member Jeff Lyon; thanked outgoing Subcommittee members Matt Ertz and Felicia Piscitelli for their past service; and issued a call for applications from new members. 3) LC Liaison report (Iseminger) Damian Iseminger reported that he is

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Encoding Standards Annual Report: 2020

Annual Report, July 1, 2019-June 30, 2020 Submitted by: Karen A. Peters, Chair Group Name: Encoding Standards Subcommittee Special Offices: ALA MARC Advisory Committee (MAC) Liaison, ALA Metadata Interest Group (MIG) Liaison, [RDA/MARC Working Group] Group Members Karen Peters (Chair, 2019-2023) Jim Alberts (2023) Margaret Corby (2020) Ethan D’Ver (2023) Matt Ertz (2021) Chelsea Hoover (2022) Rahni Kennedy (2023) Nancy Lorimer (2020) Jeff Lyon (2024) Rebecca McCallum (resigned 2020) Casey Mullin (resigned 2020) Felicia Piscitelli (2021) Tomoko Shibuya (2022) Amy Strickland (2022) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Continue to monitor and participate in MARC development—particularly in light of upcoming implementation of 2020 RDA (currently beta RDA)–and communicate any needs for best practices or other documentation to help music catalogers implement changes to MARC (Goal area: Value of the Profession) The Chair served as MLA’s representative to the MARC Advisory Committee (MAC), attending MAC’s meetings

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Encoding Standards: ALA Annual Report 2020

MARC Advisory Committee (MAC) Meetings, June 30-July 2, 2020   Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee     June 30, 2020 Meeting, 10:30-12:30 EDT   Chair Matthew Wise began the meeting and explained the ground rules for this set of virtual meetings, the first ever such MAC meetings, which were held via WebEx. After MAC members introduced themselves, minutes from the January 2020 meeting at ALA Midwinter were approved, and it was noted that there have been no fast track changes since that meeting.   Proposal No. 2020-04, “Defining a New Subfield for Illustrative Content in Field 340 of the MARC 21 Bibliographic Format,” was introduced by Jodi Williamschen on behalf of NDMSO. The proposal defines $p for the stated purpose.   Applicable to other papers as well as this one, Thurstan Young brought up the issue of whether $0 or $1 (Real World Object) is

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Encoding Standards Subcommittee: MLA Report 2020

Minutes, Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting February 27, 2020, 3:30-4:55 PM Salon H, Hilton Norfolk The Main, Norfolk, VA   Agenda: https://cmc.wp.musiclibraryassoc.org/2020/02/13/encoding-standards-subcommittee-2020-business-meeting-and-agenda/ Members in attendance: Karen Peters (Chair), Jim Alberts (taking notes), Margaret Corby, Ethan D’Ver, Matt Ertz, Rahni Kennedy, Casey Mullin, Tomoko Shibuya, Amy Strickland, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). Members not present: Chelsea Hoover, Nancy Lorimer, Felicia Piscitelli. 1) Welcome and Introductions The Chair welcomed attendees to the meeting and asked the Subcommittee members to introduce themselves. 2) Adjustments to the Agenda None. 3) ESS Chair’s Report (Peters) The Chair briefly outlined items of particular note from ALA Annual 2019 and Midwinter 2020 (see the Agenda for pertinent links); acknowledged new (since the last meeting) Subcommittee members Jim Alberts, Ethan D’Ver, Rahni Kennedy, and Casey Mullin; and thanked outgoing Subcommittee members Margaret Corby, Nancy Lorimer, and Casey Mullin for their past

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MAC: ALA Midwinter Report 2020

ALA Midwinter Meeting 2020, Philadelphia Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee MARC Advisory Committee Meetings (January 25 and 26) Agenda: http://www.loc.gov/marc/mac/mw2020_age.html Over the course of two meetings, the MARC Advisory Committee (MAC) considered two proposals and seven discussion papers. Two of the discussion papers deal with changes in MARC that will be needed to accommodate new RDA elements introduced as part of the RDA Toolkit Restructure and Redesign Project (“beta RDA”), while one of the proposals and several of the discussion papers have their genesis in issues related to the development of BIBFRAME and the process of converting or migrating data between BIBFRAME and MARC. Both proposals passed unanimously; the future of the discussion papers is unknown at present. Prior to consideration of the 9 papers, brief mention was made of two fast-track proposals approved by the MARC Steering Group after the ALA Annual 2019

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Encoding Standards Annual Report: 2019

Annual Report, July 1, 2018-June 30, 2019 Submitted by: Karen A. Peters, Chair Group Name: Encoding Standards Subcommittee Special Offices: ALA MARC Advisory Committee (MAC) Liaison, ALA Metadata Interest Group (MIG) Liaison, ALA Metadata Standards Committee (MSC) Liaison Group Members James Soe Nyun (Chair, 2015-2019) Karen Peters (2019; Chair, 2019-2023) Anne Adams (2019) Jim Alberts (2023) Margaret Corby (2020) Ethan D’Ver (2023) Matt Ertz (2021) Chelsea Hoover (2022) Rahni Kennedy (2023) Nancy Lorimer (2020) Casey Mullin (2023) Thom Pease (2019) Felicia Piscitelli (2021) Tomoko Shibuya (2022) Amy Strickland (2022) Kimmy Szeto (2019) Hermine Vermeij (2019) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Transition to a new Chair for ESS in February 2019, and work to keep activities moving smoothly during the move. The new Chair took over ESS in February 2019, and ESS activity has continued without interruption. Look for opportunities for ESS to be involved

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Encoding Standards: ALA Annual Report 2019

ALA Annual Conference 2019, Washington, D.C. Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee MARC Advisory Committee Meetings (June 22 and 23) Over the course of two meetings, the MARC Advisory Committee (MAC) considered three Proposals–all derived from Discussion Papers presented at the Midwinter Meeting last January–and two Discussion Papers. All three of the Proposals passed. The first Discussion Paper will be fast-tracked, while the second will be coming back as a Proposal at the Midwinter Meeting next January. Besides these five items, there was an issue involving one of Proposals approved at the last Midwinter Meeting to be dealt with. MARC Proposal No. 2019-01​: ​Designating Open Access and License Information for Remote Online Resources in the MARC 21 Formats. While MAC approved this Proposal at its 2019 Midwinter Meeting, the Proposal was not fully implemented due to issues involving the 856 (Electronic Location and Access) field.

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Encoding Standards Subcommittee: MLA Report 2019

Summary of the Encoding Standards Subcommittee Meeting MUSIC LIBRARY ASSOCIATION, St. Louis, Missouri, February 21-23, 2019 MUSIC LIBRARY ASSOCIATION CATALOGING AND METADATA COMMITTEE Encoding Standards Subcommittee Minutes of the Business Meeting held Thursday, February 21, 2018, 3:30-4:45 p.m. New York Central/Illinois Central Rooms, Union Station Hilton, St. Louis, MO Submitted March 17, 2019 by Felicia Piscitelli ESS Membership as of MLA 2019: James Soe Nyun (Chair, appointed 2015), Anne Adams (2015),Margaret Corby (2018), Matthew Ertz (2017), Chelsea Hoover (2018), Nancy Lorimer (2016), Thom Pease(2015), Karen Peters (2015), Felicia Piscitelli (2017), Tomoko Shibuya (2018), Amy Strickland (2018),Kimmy Szeto (2018), Hermine Vermeij (2015), Damian Iseminger (LC Representative), Jay Weitz (OCLCRepresentative) 1) Welcome and introductions: The Chair welcomed the Subcommittee members and observers, and Subcommittee members introduced themselves. 2) Adjustments to agenda: None 3) ESS Chair’s report (Soe Nyun) a. ALA Liaison Reports Annual 2018 (Chicago) Midwinter 2019 (Seattle) b. Thanks to outgoing

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